PART 4 — Non-inventory Items: ব্যবহার করার নিয়ম

10. Item select করার আগে

[VERIFIED] Non-inventory Items_14-AUG-26.md-এ item-এর account number, item name, bilingual description এবং unit name দেওয়া আছে। Manager.io-তে item list থেকে matching item select করলে line description এবং account selection consistent থাকে।

Operator rule

1. ঠিক ঘটনার জন্য ঠিক item select করুন — শুধু account number দেখে কাছাকাছি item নেবেন না।
2. Item-এর Unit বদলাবেন না, যদি source quantity ওই unit-এ থাকে।
3. Tender identity item description-এ লিখবেন না; Balance Sheet movement হলে Ref. field ব্যবহার করুন।
4. Site cost item হলে Project select করুন।
5. New item দরকার মনে হলে নিজে create করবেন না; duplicate আছে কি না verify করে authorized setup process অনুসরণ করুন।

Item family quick map

11. Tender document and bid-stage items

Tender জেতার আগে Project নেই। তখন item select করবেন, কিন্তু Project blank রাখবেন।

Example

Form:      Payment
Item:      Tender Doc - Submission Fee
Unit:      Fee
Project:   blank
Ref.:      LGED

[STATED] Tender জিততে পারেন—এই সম্ভাবনার জন্য dummy Project খুলবেন না। NOA না আসা পর্যন্ত Project নেই।

12. Tender Security items

Cash margin block

after source note: *The source export displays UnitName for TS Margin BG Partial Block. [STATED] Treat this as a catalog-data label to confirm in Manager.io before use; do not change it from the SOP.

BG-only tender security

[VERIFIED] The item source includes TS Margin BG under 1130, but BG face value itself is not a ledger asset or expense. Therefore, operator must record only the actual cash movement, not the BG face value.

Release and bank fees

13. Performance Security items

[STATED] Direct vs prepaid BG commission depends on the approved accounting policy and supporting document. Do not select the prepaid item simply because the amount is large; duration/policy must support it.

14. Mobilization, Retention, and Time Loan items

Mobilization Advance

[STATED] RA Bill-এ recovery line-এর context Customer + Project দিয়ে থাকবে; item সঠিক হলেও Sales Invoice-Line Ref. ব্যবহার করবেন না।

Retention

Time Loan

[VERIFIED] The 14-AUG item catalog names the 5700 item Time Loan Monthly Adjustment; the item name does not change the locked rule that 5700 Time Loan interest/adjustment remains untagged unless a separate approved policy explicitly changes it.

15. Site materials: 5000 Direct Materials

[VERIFIED] These items are 5000 material-cost items from the 14-AUG catalog. For real site material/carrying/chipping cost, use Project = Yes and Ref. = No.

Material entry example

Form:     Purchase Invoice
Item:     Cement
Unit:     Bag
Account:  5000 Direct Materials (from item)
Project:  select the actual awarded Project
Ref.:     blank

[STATED] If one supplier invoice covers two Projects, use separate invoice lines and select the correct Project line-by-line.

16. Site labor: 5010 Direct Labor

[VERIFIED] These labor items are 5010 site-labor costs from the 14-AUG catalog. For site labor, use Project = Yes and Ref. = No.

Labor entry example

Form:     Payment
Item:     Mason Labor
Unit:     Day
Account:  5010 Direct Labor (from item)
Project:  select the actual awarded Project
Ref.:     blank

17. Equipment and handling: 5030

[VERIFIED] These items are recorded under account 5030 in the 14-AUG item catalog. Use Project = Yes when the cost relates to a specific site.

Equipment entry example

Form:     Payment or Purchase Invoice (depending on source bill)
Item:     Equipment Rental
Unit:     Day
Account:  5030 (from item)
Project:  select the actual awarded Project
Ref.:     blank

[STATED] Equipment allocation or internal cross-project allocation requires approved usage evidence. Do not use rental/fuel item merely to create an internal allocation entry.

18. General bank charge item

Form:     Payment
Item:     Bank Charge - General
Project:  blank
Ref.:     blank